Bookings

Damages to Library Property

Fees

Loss of Rental Privileges

Publicity and Signage

Rental Agreement

Responsibilities

Restrictions

Theft of Library Property

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Meeting Room Features

The Alvarado Public Library Meeting Room will comfortably seat fifty people. We have two (2) six foot long folding tables, four (4) ten foot long folding tables and over fifty (50) chairs for your use. 


Meeting Room Policy

Bookings:

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Bookings for Library purposes receive priority. Staff may reserve the room as soon as they know it is needed.

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After the Library's needs are met, all bookings are on a first-come, first-served basis.

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The Library's Meeting Room is reserved for library use on different days and at different times.  

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You may view the Library Calendar of Events to check for clear times and dates. 

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To make a booking please call (817)783-7323 or e-mail the library at  cowanl@cityofalvarado.org

Fees:

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The Meeting Room Rental Fee is $10.00 per hour or $40.00 per day.

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Non-profit organizations may use the Meeting Room free of charge with the exception of the Cleaning Deposit Fee which is required from all individuals or groups using the Meeting Room.

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The Cleaning Deposit Fee is $25.00 and will be refunded after the Meeting Room is properly cleaned, and the furnishings put back in their original places.

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All fees are due at least one week before the day that the Meeting Room is booked for an Event. Please note - we can only accept cash for payment of fees. We can not accept checks, credit cards payments, money orders or wire transfers.

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Cancellations of less than seven (7) days' notice will result in a 50% Cancellation Fee. Cancellations must be reported at least seven (7) days in advance, freeing the room for other bookings.

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All fees are payable by Cash. (We can not accept cashier's checks, company or personal checks, credit cards or other forms of payment.)

Damages to or Theft of Library Property:

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The Renter or Rental group/organization is responsible for any damages to or any theft of Library Property incurred while renting the Meeting Room.

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The Library accepts no responsibility if the individual in question does not have the authority to book a room; the invoice for damages will be sent to the organization or the responsible party in all cases.

Loss of Rental Privileges:

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Failure to follow this policy or the terms described in the Rental Agreement will result in the loss of future booking privileges.

Publicity and Signage:

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Publicity and signs, provided by the organization or individual, must  not give the impression that the Library sponsors the program or event and must be pre-approved by Library Staff.

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All signs must be professional, placed in the display stand provided, and removed immediately after the program or event.

Responsibilities: Individuals and Groups are responsible for -

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Appointing a contact person (in all cases the organization will be sent any necessary invoices)

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Leaving the Meeting Room in good order

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Any damages to Library Property incurred

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Any theft of Library Property incurred

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Any additional janitorial clean-up

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Catering, food, cups, dishes, utensils, masking/scotch tape, scissors, markers, extension cords, etc.

Restrictions:

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All decorating and clean-up is to be done within the booking period

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Smoking in any part of the building, the restrooms or the hallway is prohibited.

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Consumption of alcoholic beverages is prohibited in all Library structures. In addition alcoholic beverages will not be consumed on the Library's parking lot or the immediate property.

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The piano, the television or the puppet theater may not be moved to any other part of the Meeting Room or outside the Meeting Room.

For more information or to place a booking please call (817)783-7323 or e-mail librarydirector@sbcglobal.net 

Please see the next page which contains the Meeting Room Rental Agreement

 


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Revised: 19 Apr 2017 16:33:34 -0400 .